Plan Your Trip

Details for House Directors


Registration for House Director Training will close on Friday, June 9, 2023! To register, navigate to the Registration tab in the top right corner of this page. 


On-site registration begins at 10 a.m. EDT on Friday, July 14 and will remain open until dinner at 6 p.m. EDT. House Director Training will conclude at 12 p.m. EDT on Sunday, July 16. Please do not book a return flight that leaves before 2 p.m. EDT. We ask that all attendees stay until the conclusion of the weekend’s programming. Alpha Chi Omega headquarters will be open on Friday, July 14 from 9 a.m. - 4 p.m. EDT. Please feel free to stop by during that time for a tour if you haven't had a chance to see our new building yet! The cost of visiting the Alpha Chi Omega headquarters building is a personal cost and will not be covered by PSP.


JW Marriott Indianapolis
10 S. West St.
Indianapolis, IN 46204

House Director Training and Volunteer Summit will be held at a new location, the JW Marriott Indianapolis, this year! Reservations will be booked for each attendee by headquarters. Hotel check-in time is 4 p.m. EDT and check-out time is 11 a.m. EDT.

Any house director who needs to reserve a hotel room for Thursday, July 13, will be able to do so during registration and may be responsible for the additional cost ($189 plus taxes and fees). Please email the Pearl Stone Partners team if you need to add or cancel a room on this night if you have already submitted registration.


Each house director must book their own travel arrangements including travel to and from Indianapolis and, if flying, transportation to and from the hotel. All house directors must book their travel using Concur. If you do not know your Concur login credentials or have issues accessing the website, please email the Pearl Stone Partners team.

Per the Alpha Chi Omega and Pearl Stone Partners Employee Travel Policies, round-trip tickets, including baggage fees, should not exceed $450. Flights exceeding that threshold will require approval from Pearl Stone Partners. We recommend making flight arrangements as early as possible to reduce costs! Attendees should plan to arrive to the hotel no later than 6 p.m. EDT on Friday evening; earlier arrival should be planned for those required to attend New Employee Orientation or First-Time Attendee Welcome. Return flights may depart any time after 2 p.m. EDT on Sunday.

We are pleased to work with Southwest Airlines as our preferred carrier for your travel to Volunteer Summit if flights from your departure city are within our travel parameters. If you do not currently participate in Southwest Airlines’ Rapid Rewards Program, you can find information at

The JW Marriott Indianapolis is approximately 30 minutes from the Indianapolis International Airport (IND). Pearl Stone Partners will share an Uber or Lyft code prior to the event; details will be forthcoming.

If you are driving to Indianapolis, the JW Marriott Indianapolis is on the southwest side of downtown Indianapolis, near Lucas Oil Stadium and Victory Field. Driving directions are available through your favorite mapping program or on the hotel's website.

House directors who are traveling within 180 miles, one-way, of their starting location can use their own vehicle and submit for mileage reimbursement for $0.655/mile using the Employee Expense Report at the conclusion of House Director Training. If you would like to drive but exceed the 180-mile threshold, you can book a rental vehicle using Concur. Round-trip rental car costs should not exceed $89 per day, including all taxes and fees. House directors should decline additional insurance coverage from the rental car company. Additional information about travel can be found in the Pearl Stone Partners Employee Travel Policies.

Self-parking at the hotel is located off Washington St. past the Courtyard and SpringHill Suites hotels (second entrance off of Maryland St.). A discounted overnight self-parking rate of $42.50 will be covered for those who drive to House Director Training. Please inform the front desk staff upon check-in that you parked in the garage.


Friday attire is snappy casual (like you are heading to a casual business meeting; jeans are appropriate). Saturday is badge attire/business casual (like you are dressing for a business meeting or professional conference). Sunday is letters/university day. We encourage you to wear your favorite Alpha Chi Omega or college/university attire! We will move between rooms throughout the weekend, so keep that in mind as you are choosing shoes.

Don’t forget to wear layers, too, as the hotel conference rooms may run cool!