Plan Your Trip

Details for Chapter Advisors


Registration for Volunteer Summit will close on Friday, June 9, 2023! To register, navigate to the Registration tab in the top right corner of this page. As you complete your registration, the collegiate chapter will be billed for your $199 registration fee, which will include your hotel accommodations Friday and Saturday night and meals (Friday dinner, Saturday breakfast and lunch, and Sunday breakfast) throughout the weekend.  Alpha Chi Omega headquarters will be open on Friday, July 14 from 9 a.m. - 4 p.m. EDT. Please feel free to stop by during that time for a tour if you haven't had a chance to see our new building yet! 

Booking Your Travel

On-site registration begins at 10 a.m. EDT on Friday, July 14 and will remain open until dinner at 6 p.m. EDT. Volunteer Summit will conclude at 12 p.m. EDT on Sunday, July 16. Please do not book a return flight that leaves before 2 p.m. EDT. We ask that all attendees stay until the conclusion of Volunteer Summit!

Hotel Information

JW Marriott Indianapolis
10 S. West St.
Indianapolis, IN 46204

Volunteer Summit will be held at a new location, the JW Marriott Indianapolis, this year! Reservations will be booked for each attendee by headquarters. Hotel check-in time is 4 p.m. EDT and check-out time is 11 a.m. EDT.

Roommate assignments will be managed by headquarters. Attendees will be assigned to room with another attendee, with two attendees per room. The option of noting a preferred roommate can be done in the online event registration, although pairings cannot be guaranteed. We will work to accommodate all roommate requests as we are able.

Thursday night arrivals
Chapter advisors needing to arrive on Thursday, July 13 should select that they need a Thursday night hotel room during registration. Please email the volunteer inbox if you need to add or cancel a room on this night if you have already submitted registration. Costs of the additional night ($189 plus taxes and fees) will be the responsibility of the volunteer. 


Each volunteer must book their own travel arrangements including travel to and from Indianapolis and, if flying, transportation to and from the hotel. We recommend making flight arrangements as early as possible to reduce costs! Attendees should plan to arrive to the hotel no later than 6 p.m. EST on Friday evening. Return flights may depart any time after 2 p.m. EST on Sunday.

The JW Marriott Indianapolis is approximately 30 minutes from the Indianapolis International Airport (IND). Alpha Chi Omega will share an Uber or Lyft code prior to the event; details will be forthcoming!

If you are driving to Indianapolis, the JW Marriott Indianapolis is on the southwest side of downtown Indianapolis, near Lucas Oil Stadium and Victory Field. Driving directions are available through your favorite mapping program or on the hotel's website.

Self-parking at the hotel is located off Washington St. past the Courtyard and SpringHill Suites hotels (second entrance off of Maryland St.). A discounted overnight rate of $42.50 per day is available for self-parking.


Friday attire is snappy casual (like you are heading to a casual business meeting; jeans are appropriate). Saturday is badge attire/business casual (like you are dressing for a business meeting or professional conference). Sunday is letters/university day. We encourage you to wear your favorite Alpha Chi Omega or college/university attire! We will move between rooms throughout the weekend, so keep that in mind as you are choosing shoes.

Don’t forget to wear layers, too, as the hotel conference rooms may run cool!